Stop running your venue out of your inbox.
Spacevio takes a booking from request to check-in. Guests pick an open time, sign the agreement, pay, and message you without creating an account. Your team gets the room layout and a prep checklist for every event.
Know what's happening today, at a glance
Every booking, event, tour and registration in one view, with conflicts and open service requests flagged so nothing slips through.
One thread per booking, no more lost emails
Message guests from the dashboard. They can reply from their own inbox or from their no-login booking portal, and every message (attachments included) lands on the right booking.
Rooms set up right the first time
Guests drag and drop their own setup, or start from your saved presets. It only offers furniture you actually have free for that time slot, and your team gets the exact plan.
Fill your events without the spreadsheet
Publish a registration link, sell tickets, cap capacity, and check people in by QR code. Then see your check-in rate in analytics.
Get paid and signed, without chasing anyone
Spacevio sends the agreement for e-signature, collects a deposit or the full amount through Stripe, and asks guests to settle any balance before check-in. Refunds follow the cancellation policy you set.
Know which spaces actually make you money
Revenue, utilization, no-show rate and net operating income once your expenses are in. Compare against last period or last year, and export the full report to Excel.
Know what's happening today, at a glance
Every booking, event, tour and registration in one view, with conflicts and open service requests flagged so nothing slips through.
One thread per booking, no more lost emails
Message guests from the dashboard. They can reply from their own inbox or from their no-login booking portal, and every message (attachments included) lands on the right booking.
Rooms set up right the first time
Guests drag and drop their own setup, or start from your saved presets. It only offers furniture you actually have free for that time slot, and your team gets the exact plan.
Fill your events without the spreadsheet
Publish a registration link, sell tickets, cap capacity, and check people in by QR code. Then see your check-in rate in analytics.
Get paid and signed, without chasing anyone
Spacevio sends the agreement for e-signature, collects a deposit or the full amount through Stripe, and asks guests to settle any balance before check-in. Refunds follow the cancellation policy you set.
Know which spaces actually make you money
Revenue, utilization, no-show rate and net operating income once your expenses are in. Compare against last period or last year, and export the full report to Excel.
Spend your time on events, not admin
Every booking comes with its own conversation, payment status, signed agreement, layout and prep checklist, in one place. When a guest's form answers call for a task ("Projector needed", "Catering: vegetarian"), Spacevio adds it to the checklist and assigns it to the right person.
Booking with you feels effortless
Guests see what's open, book in minutes, and get one link to everything: their agreement, balance, refund eligibility, messages and check-in. No account, no password. They can keep replying from their normal email.
The small problems that eat your week, handled
Never apologize for a double-booking again
Confirmed times can't be booked twice. If a guest picks a time someone else has already requested, they're warned before they submit, and any overlap is flagged on your dashboard so you decide who gets the slot.
Guests get the room they pictured
They lay out the room themselves. Your crew gets a clear blueprint for event day instead of a vague email.
Never promise chairs you don't have
Spacevio counts what's already committed to overlapping bookings, so a layout or add-on can't exceed your real stock.
Guests reply however suits them
Guests get a no-login portal to message you and manage their booking, or they can simply reply to your email. Either way, the message and any attachments land on the booking for your whole team to see.
Prep tasks that create themselves
When a guest asks for a projector or catering, the task is added to the checklist and assigned automatically. Your team sees exactly what's left.
Signed agreements without the paper chase
Your agreement is filled in with booking details, sent for e-signature, and stored on the booking, so you and the guest can download it anytime.
Get paid before the doors open
Take a deposit or the full amount online. Guests must clear any balance before they can check in.
See which rooms are free right now
A live map shows every space as free, starting soon, or in use, and updates the moment a booking changes.
Find the gaps in your calendar
Utilization, revenue and no-show rate, compared with last period or last year, and exportable to Excel.
No-shows don't lock up your rooms
If a guest hasn't checked in within the time you set, Spacevio marks the booking as a no-show and can cancel it automatically, so the space is free for someone else.
Turn tours into bookings
Prospects book a viewing from your open slots and reschedule it themselves from a link, with no phone tag. After the visit, send them a booking invite in one click.
Know which events actually make money
Set recurring costs and per-space expense rules once, and Spacevio applies them to every booking. You see net profit, not just revenue.
“The features presented would save the board hundreds of WhatsApp messages every month!”
— Faiz
MCF Board Member
Flexible solutions for any space
Start free. Upgrade when you need more. Pay only when you earn.
Free
Take your first bookings online, free.
- Booking workflow & request forms
- Guest-facing booking portal
- 1 admin account
- Email notifications
- Online payment collection
- Staff roles & permissions
- Analytics dashboard
- White-label branding
- Custom integrations
Pro
For teams running multiple spaces and staff.
- Booking workflow & request forms
- Guest-facing booking portal
- Up to 5 admin accounts
- Email notifications
- Online payment collection
- Staff roles & permissions
- Analytics dashboard
- White-label with Spacevio footer
- Custom integrations
Enterprise
Your brand, your integrations, unlimited admins.
- Booking workflow & request forms
- Guest-facing booking portal
- Unlimited admin accounts
- Email notifications
- Online payment collection
- Staff roles & permissions
- Analytics dashboard
- Full white-label
- Custom integrations
Your next booking could run itself.
Set up your spaces, share your booking link, and let Spacevio handle the back-and-forth. Free to start.